Job Title: Director of Finance
Date: August 23, 2019
Scope: 30 hr/week salaried exempt position with benefits
Based at: Country Dance and Song Society, Easthampton, MA
Reports to: Executive Director
Salary Range: $40,000-$45,000 DOE
The Director of Finance (DF) will provide leadership in areas of financial management and human resources. In this position, the successful candidate will be responsible for budgeting, forecasting, account reconciliation and profit and loss reporting, oversee all accounting activities related to income auditing, accounts payable processing, accounts receivable collection, tax compliance and payroll. Additionally, the DF will monitor invested funds. The DF will administer employee benefits programs, maintain employee policies and personnel files, and work with ED and leadership team to identify career development opportunities for the staff. In collaboration with ED, the DF will organize trainings, administer employee benefits and leaves and craft HR policies, implement annual reviews, and ensure all employee records are up-to-date and confidential. The DF will act as the main point of contact for employees’ queries on HR-related topics.
Key Finance and HR Responsibilities and Accountabilities:
- In collaboration with the Executive Director, prepare the annual budget and lead the budget presentation and discussion with the Finance Committee
- In collaboration with the Accounting Manager, maintains the general ledger, payable and payroll of the organization
- Prepare entries to the general ledger
- Track daily cash balance to ensure adequate funds are available to meet operating requirements
- Prepare monthly financial package to be disbursed to the Executive Director and Finance Committee
- Develop financial reports to the Executive Director and Finance Committee as requested
- Assist with the recruitment process by identifying candidates, conducting reference checks and issuing employment contracts.
- With Executive Director, coordinate employee development plans and performance management.
- Perform orientations and update records of new staff.
- Manage the organization’s employee database and prepare reports.
- Keep up-to-date with HR best practice.
- Coordinate the annual health insurance renewal and review
- Maintain corporate policies in order to comply with Federal and State regulations
- Develop and implement new financial and personnel policies as required
- Prepare annual filings within filing deadline, including (but not limited to):
- Form 990 and Form 990-T, and present to the Finance Committee for their review
- MA Form PC, and present to the Finance Committee for their review
- All grant filings and generate Funder’s reports (currently this includes a Mass. Cultural Council [MCC] grant)
- Form 5500-SF and Form 8995-SSA pension filings
- Fee Disclosure filing with TIAA-CREF
- Mass Form AP-1 and Annual Report filing
- Maintain personnel files, including application, resume, and required tax documents
- Orient new employees to organizational policies and procedures
- Assist employees with employment and benefit plan questions
- Other duties as required
- Comfortable communicating and managing staff and outside vendors
- Works well with others
- Proactive, self-motivated
- Well organized
- Ability to adapt to a changing environment
- Able to work required hours
- Flexibility to work extended hours if needed
- Ability to work from home
Specific Job Skills:
- Knowledge of bookkeeping and generally accepted accounting principles.
- Knowledge of accounting techniques and procedures.
- Proven experience as an HR Generalist (Familiar with I9, HIPAA, FMLA, Disciplinary Processes, etc.)
- Understanding of general human resources policies and procedures
- Good knowledge of employment/labor laws
- Works independently based on company policy and procedures
- Excellent attention to detail
- Demonstrates ability to communicate effectively
- Experience in managing multiple activities & priorities
- Demonstrated efficient time management
- Microsoft Office Suite
- Quickbooks accounting software
- Salesforce experience desirable
- Excellent verbal & written communication skills
- Bachelor’s degree in accounting or business administration
Submit cover letter, resume, and examples of work (portfolios or links) to Katy German (firstname.lastname@example.org) by September 15, 2019.
Job Title: Marketing and Communications Manager
Date: July 22, 2019
Position: Part time 25hrs/week, Hourly, Non-Exempt
Compensation Range: $20-$24/hour DOE
Reports to: Director of Development
CDSS is seeking a creative, innovative, and experienced Marketing and Communications Manager to develop and lead our external and internal marketing and communications strategies. The Marketing and Communications Manager role is housed within our Development Department; however, it includes cross-cutting responsibilities for our entire organization.
The Communications and Marketing Manager develops and implements strategies for marketing, communications, and brand management for our entire organization. This person is responsible for the design and development of all of our print and online media, social media, and promotion of goods, programs. This person also serves as the primary media contact. In addition, the Manager will have direct involvement in our advocacy messaging and public policy communications.
Oversight of other Persons/Positions:
Oversees contractors, interns, and volunteers completing marketing and design work. Identifies and liaises with contract-based editors and graphic designers, as needed. Works closely with our webmaster to maintain and manage the CDSS websites.
Essential Duties and Responsibilities:
- Initiates activities and relationships that will ensure public relations goals, which are to:
- Create greater understanding of CDSS’s impact and services throughout North America.
- Increase CDSS’s media and public profile to involve volunteers and donors.
- Provide consistency and continuity across all CDSS print materials, digital presence, and external communications.
- Serves as the point person for people interacting with our web page.
- Establishes and maintains positive relationships with media outlets. Prepares, reviews, coordinates, and assigns media releases, op-ed pieces, and public service announcements for the media. Is responsible to edit for style and substance press releases prepared by other staff members.
- Coordinates design and publication of all CDSS materials, including newsletters, brochures, e-newsletters, website, social media.
- Serves as the primary brand manager for the use of CDSS logos, content of publications, and other materials for internal and external use.
- Works in conjunction with other departments to ensure outstanding coverage, promotion and execution of special events.
- Serves as a spokesperson for CDSS with external audiences and as needed in media interviews, as needed.
- Provides in-service training for staff, volunteers and CDSS affiliates in regard to marketing, branding, and promoting our mission as needed.
- Other job duties as assigned to support the mission of CDSS.
- Bachelor’s Degree preferred
- Previous experience in public relations, communications, and marketing
- Knowledgeable and up-to-date on current trends in marketing, communication, and design
- Outstanding skills in communication, leadership, planning, organizational development
- Proven experience leveraging e-communications and social networking media for high levels of communication
- Demonstrated computer use (Microsoft Outlook, Word, Excel, Power Point)
- Professionally represents CDSS at all times
- Exceptional communication skills engaging with a diverse group of constituencies: staff, volunteers, the public
- Comfortable using Adobe Creative Suite (particularly Illustrator and InDesign)
- Basic knowledge of - and commitment to educate and inspire others in - the history, mission, vision, and values of CDSS
- Experience with basic web design and development preferred
- Works effectively as part of a team, is a problem solver, self-starter, and is able to respond quickly to changing requirements
- Outstanding customer service abilities and a positive attitude
- Enjoys working with people
- Familiarity with principles of nonprofit management a plus
When onsite, this position will be performed in an open cubicle office setting.
Flexible. This position can be onsite, offsite, or a combination of both. CDSS has a blending of onsite and offsite staff. Candidates must be able to communicate effectively via email, phone, and web-based conferencing.
25 hours per week, with occasional weekend and evening duties.
When in office, the primary functions require sufficient physical ability and mobility to work in an office setting. This includes: the ability to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls requires exertion of forces greater than that for sedentary work.
Functions also require ability to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard, and to verbally communicate to exchange information.
Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus; close visual acuity to perform activities, including but not limited to preparing and analyzing data and figures, transcribing, viewing a computer terminal, extensive reading.
Minimal, but routine travel may be required. Current driver’s license required; copy of current auto insurance; and clean MVR required. If primarily offsite, employee may be asked to travel to main CDSS office in Easthampton, MA once per year.
Submit cover letter, resume, and examples of work (portfolios or links) to Katy German (email@example.com) by September 1, 2019.